Why to write yourself a job description

The other day as I was frantically trying to get my house in order before heading out the door I thought to myself, “If I had a job description for managing my home, what on earth would it look like?” Here are some of the things you’d find on it:

  •  Remove unmentionable substances from floors, walls, appliances, and occasionally ceilings using effective yet non-toxic cleansers.
  • Wash, fold, and put away up to 12 loads of laundry per week, using predictive analysis to determine who is most likely to run out of pants first.
  • Feed nutritious, palatable food to five people three times a day including one who measures his food intake in molecules.

You get the picture.

What does your job description look like? If you’ve never written one for yourself it can be a great exercise. Here’s how to get started:

  1.  First, write down an exhaustive list of all the things you do in your business.
  2. Next, assign a percentage to each task that represents the amount of time spent in an average week. The total cannot exceed 100%!
  3. Finally, track your time for a week or two to see if you got the percentages right. This can be a real eye-opener. It’s not unusual for someone to think they’re spending 10% of their time on something like e-mail and administrative tasks only to find out it’s closer to 40%.
  4. Tune your responsibilities as needed. (A tip: If you are on the verge of adding staff, a good area in which to hire would be one that consumes a huge percentage of your time. Think of the productivity boost it gives you!)

Of course, the purpose of this exercise to identify areas for change. Eliminate tasks where you can, outsource others or get some help to manage your time differently.

Personally, I’m thinking of outsourcing the laundry.

What’s your least favorite business (or household) task? Send it sarah@dayonebusinessservices.com – if I use it, I’ll feature your business.